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HR Administration SpecialistВакансия в Аксае (Казахстан)Bolashak Atyrau, ТОО

Описание вакансии
Responsibilities :
  • Accountabilities and Responsibilities: The job holder is responsible for administration and full support of the following activities related to expatriate employees:
  • Manpower Budgets, FCs and 4YP, timely closure of Company’s HR Manpower system;
  • MBO, Objectives, Performance assessment, Feedback, Segmentation, and timely closure of HR system;
  • Compliance trainings, supervising the process and ensuring the completion within deadline set by HQ;
  • Assistance with yearly compensation plan and bonus payments;
  • Timely HR system update(i-Recruitment, Manpower plus, etc);
  • Providing support for implementation of Company initiatives, including but not limited to: Climate analyses; Cascade meeting arranging, social events;
  • Support for ensuring the timely mobilization of Company’s expatriate personnel;
  • Daily cooperation for administrative activities, including but not limited to work permits, invoicing, vacation trips, etc.;
  • Daily cooperation with expatriate employees, acting as HR focal point in Aksai, ensuring the application of Company’s policies and procedures;
  • Providing all types of report as per requirement;
  • Accommodation and travel administration
  • To ensure timely contract arrangements/ contract extensions for relevant services, including but not limited to: transportation, flights arrangements, office lease and maintenance, etc
  • To monitor and ensure all office transportation requirements are carried out accurately; to ensure all transportation is in good order and has timely annual technical certification;
  • To arrange and timely monitor hotel and ticket bookings, transportation for secondees and visitors, as per requirement in compliance with the policy;
  • To monitor and ensure timely update of the data bases and scan copies of TAFs on open data drive;
  • To keep record of in/out travels, to check invoices for the travel services rendered.
  • Customs clearance of Company freight;
  • Working with Estate agencies and Landlords.
  • Administration of secondees, includes but not limited to:
  • Providing support and ensuring timely submission of all documents required for KZ work permit process;
  • Preparing, getting approval and filing of necessary documents: contractual letters, secondment letters, call-offs, etc.
  • Constant interaction with Company’s recruitment agencies, ensuring the compliance with contractual conditions.
  • Arranging winter clothes, PAS details, other as per requirement;
  • Supporting secondees for other business needs approved by procedures.
  • Contract administration
  • Administer relevant contracts for Aksai office, ensure timely raise of requisitions, extensions, ACV revision, prepare docs for new tenders;
  • Check the invoices, calls-offs, acts of acceptance, ensuring the availability of backups.
  • Other activities as requested by Line Manager.
  • To ensure that all activities implying and mentioned above should be done in compliance with corporate standards, Company procedures and compliance MSGs.
Requirements :
  • Qualifications & Experience: The job holder must have:
  • University degree
  • At least 3 years of experience in HR&O on a similar role in international company.
  • Required Competencies: The job holder must have proven:
  • Good interpersonal & communication skills
  • Accuracy and Team player
  • Excellent verbal and written English
  • Knowledge of Kazakh and Italian languages is preferable
  • Secretarial capabilities like filing, good computer skills (MS Word, MS Excel, Outlook, Access)
  • Good telephone skills
  • Knowledge of business correspondence
  • Аксай 5/2
  • Английский разговорный
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