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HR Administration SpecialistВакансия в АстанеBolashak Atyrau, ТОО

Описание вакансии
  • Accountabilities and Responsibilities: Employment, movement, termination of new comers (locals, expatriates, contractors, secondees), including but not limited to:
  • To issue/update/fill in HR documents, including but not limited to employment agreements, orders, supplementary agreements and notification letters, secondment agreements and confirmation letters.
  • Assisting with HR Induction, including arrangement of ICT and HSE inductions.
  • Timely request for organization of desk, workstations, e-mail account, badge, etc.
  • Obtaining signature of employees on all forms required by company procedures.
  • Issuing of call offs upon requirement.
  • Arranging of benefits approved by Company, including but not limited to: Medical insurance, Fitness club, business lunch, transportation to office, bank cards, etc.
  • Keeping personal files updated.
  • Submitting all relevant documentation to payroll team.
  • Administration of termination process, ensuring that exit form is filled in and proper documents are submitted to relevant sections / department (ICT, payroll, receptionist, etc).
  • Contract administration
  • Administrating all contracts relevant to HR administration section for HR services, ensuring timely extensions, ACV revision and increase, preparing documents for new tenders.
  • Monthly checking invoices, ensuring the availability of backups and that contract value is not exceeded.
  • Secondment of local employees:
  • Arranging full package of documents required for WP of local employees at the country of assignment (notarization of the documents, liaison with legalization agencies, etc).
  • Administering employees during their assignment abroad, in terms of apartments, timesheets, expense claims, etc.
  • Timesheets and Time allocation
  • Ensure the timely collection of timesheets.
  • Prepare of time allocation based on received time sheets.
  • Liaise with Finance department for finalization.
  • HR and other relevant systems administration:
  • Timely and proper updating of the system with employee’s data for employment/ termination/ movements activity, documents, status change, etc.
  • Monthly verification of the systems of relevant companies on full compliance and update (monthly certification).
  • Timely updated of new comers list.
  • Compliance:
  • Cooperation for internal and external audits.
  • Reporting:
  • Assisting in Monthly, Quarterly, annual reporting to HQ and Authorities upon requirement. (including but not limited to cost of living analysis for HQ).
  • Other duties as required by Line Manager.
  • Qualifications & Experience: The job holder must have:
  • University degree, preferably Bachelor degree in Law or International Law
  • Average 3 years’ experience in HR area.
  • Good interpersonal & communication skills
  • Good knowledge of labour legislation
  • Accuracy and Team player
  • Capability to work with PC, MS office programs
  • Good verbal and written English
We offer:
  • English spoken
  • 5/2 Astana
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