Arrange the check of all employment documentation / movements / secondment / termination documentation (Notification letters; Supplementary agreements, Orders, call-offs, exit forms, other upon requirement);
Conduct proper induction for new comers, including timely arrangement of work station, email account and badge;
Organize and implement Company benefits;
Ensure the timely collection of timesheets and leave requests;
Administer mortgage scheme;
Provide employment letters and other type of confirmation letters;
Ensure the personal files are kept updated.
Ensure that all relevant documentation is submitted to payroll team.
Administration of Secondment of local employees
Arrange collection & provision of full package of documents required for WP of local employees at the country of assignment;
Administer of the employees during their assignment abroad, in terms of apartments, KZ payroll, etc.
Administer relevant contracts for HR Admin services, ensure timely raise of requisitions, extensions, ACV revision, prepare docs for new tenders;
Check the invoices, calls-offs, Acts of Acceptance, ensuring the availability of backups.
Effect the timely and proper upload of the system with employee’s data for employment/ termination/ movements activity, documents, status change, etc.
Provide monthly certification to HR&O Manager that system is fully updated with relevant information
Work Permit and Visa
Coordinate on work permit process for expatriate staff including control of all related set of documents to be submitted to the Local Labour Department and Ministry of Labour.
Coordinate Visa support assistance for expatriate and local personnel: extension of work visa, entrance/exit business visas and reduction of work visas and police registrations of foreign citizens with immigration department;
Ensure full compliance with KZ legislation, Company policies and procedures, Corporate regulation;
To interface with local and government authorities, actively participate in joint meetings between FIC and Ministries
Cooperate for internal and external audits.
Monthly, Quarterly, annual reporting to HQ and Authorities upon requirement
To ensure that all activities implying and mentioned above should be done in compliance with corporate standards, Company procedures and compliance MSGs.
University degree, preferably Higher degree in Law or International Law
At least 5 years of experience on a similar role in international Company